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February 24, 2022

Whether you’re building your dream home, renovating an existing space, or developing a commercial property, working with an architect is crucial for ensuring your project is both functional and beautiful. This guide walks you through the essential steps in finding and working with the right architect for your construction project, from selecting the right professional to understanding fees and scope of services. 

How to Find the Right Architect for Your Project 

Using Referrals and Recommendations 

Finding the perfect architect starts with good referrals. Ask family, friends, or colleagues who have previously hired an architect for similar projects. For residential remodels, try neighborhood listservs or local social media groups, where people often share experiences. For commercial spaces, business associates or local business organizations might offer recommendations. 

If you’re tackling a historic building, consider hiring an architect with experience in preservation. The American Institute of Architects (AIA) is a great resource to help you find professionals with specific expertise in areas like historic preservation or sustainability. 

Interviewing and Selecting an Architect 

Once you’ve identified a list of potential architects, it’s time to conduct interviews. Come prepared with clear information about your project, such as: 

• Size and scope: Will it be a remodel or new construction? Are there any specific needs like accessibility or energy efficiency? 

• Site details: Do you already have a site, or will the architect help you find one? 

• Budget and timeline: Discuss your budget range and desired project completion timeline to ensure the architect can realistically meet your goals. 

Communication is key. Choose an architect whose expertise matches your project type, but also someone with whom you feel comfortable collaborating throughout both the design and construction phases. 

Understanding the Architect’s Standard of Care and Responsibilities 

Architects are held to high professional standards. The AIA owner/architect agreement includes a “standard of care,” which requires architects to deliver services consistent with the skill and expertise ordinarily provided by other professionals in the same field. However, this standard doesn’t guarantee a perfect outcome, especially since changes to plans and unforeseen circumstances can arise. 

It’s essential to remember that architects typically do not guarantee outcomes, as changes are often necessary due to unforeseen issues like material costs or availability. Most architects carry professional liability insurance to cover claims that arise if they fail to meet the agreed standard of care. 

Essential Information You Must Provide Before Signing the Architect Agreement 

Before you sign the owner/architect agreement, ensure you’ve provided critical details, including: 

• Project details: A clear description of what you hope to achieve, such as the design style, special needs, or sustainability features. 

• Legal site requirements: Include information like surveys, restrictive covenants, or easements. 

• Budget and timeline: Be realistic about your budget and how long the project should take. Misunderstandings here can lead to costly delays. 

Providing clear and complete information upfront will help the architect provide accurate estimates and avoid the need for costly changes later. 

Architect’s Scope of Services: What’s Included in the Design and Construction Phases 

An architect’s basic services include developing design and construction documents in several stages. These include: 

• Design development: You’ll review and refine the designs, ensuring they meet your goals. 

• Construction documents: Once the design is finalized, the architect prepares detailed plans for the contractor. 

• Cost estimates and materials specifications: The architect provides a cost estimate and specifies the materials and systems required for the project. 

Construction Phase Oversight 

An architect’s involvement doesn’t end when the design is approved. Many architects offer construction phase services to ensure the project is built as planned. This includes: 

• Reviewing contractor bids and helping to choose the right contractor. 

• Performing regular site inspections. 

• Ensuring compliance with the design and approving changes to the project as it unfolds. 

Having the architect oversee construction ensures your vision is properly executed and helps prevent costly mistakes. 

How Much Does an Architect Cost? Understanding Fees and Additional Charges 

Architect fees vary depending on the complexity of the project and the scope of services provided. There are a few common fee structures: 

• Fixed price: A set cost for the entire project. 

• Hourly rates: Charging for time spent on the project. 

• Percentage of construction cost: A fee based on a percentage of the overall project cost. 

Be sure to clarify with your architect what’s included in the contract. Any extra services (like interior design or project management) should be negotiated upfront to avoid unexpected costs later on. Changes during the project, such as design revisions or unforeseen issues, may also trigger additional fees. 

Ensuring a Successful Project by Working Effectively with Your Architect 

A successful construction project relies on effective communication with your architect. Be transparent about your needs, provide clear information, and understand the architect’s scope of services to avoid confusion down the road. Remember, architects are partners in your project, and a good relationship will ensure the project runs smoothly, stays on budget, and meets your goals. 

When you’re ready, don’t hesitate to reach out to an architect for a consultation. Start your construction project with a trusted expert by your side, ensuring your vision becomes a reality. 

Susan Van Bell, Esq. was Senior Director of Content for AIA Contract Documents for over ten years. She is currently a consultant. 

AIA Contract Documents has provided this article for general informational purposes only. The information provided is not legal opinion or legal advice and does not create an attorney-client relationship of any kind. This article is also not intended to provide guidance as to how project parties should interpret their specific contracts or resolve contract disputes, as those decisions will need to be made in consultation with legal counsel, insurance counsel, and other professionals, and based upon a multitude of factors.