Uniform Location Subject Matter Information in Construction Documents

Examination of many bidding and construction contract documents in the years immediately preceding the initial publication of this document indicated that there were widely varying approaches to the question of where in such documents a particular matter should be addressed. It became apparent that individuals familiar with bidding and construction contract documents, as well as uninitiated, would benefit from a standardized approach to the location of subject matter in those documents. Experience indicates that the practice of many preparers of bidding and contract documents of addressing the same subject matter in more than one location continues and leads to confusion and unanticipated legal consequences, especially because in many cases, the wording varies in each repetition. Also, the passage of time since this locator document’s inception has resulted in the addition of new subject matter in the construction contracting industry.

With this in mind, the Engineers Joint Contract Documents Committee (EJCDC) and The American Institute of Architects (AIA) with the concurrence of the Construction Specifications Institute (CSI) Technical Committee have updated the attached tabulation which will continue to serve well as a “quick reference” for general guidance of those preparing bidding and construction contract documents. The several bidding requirements documents, contract forms and divisions of the specifications considered here are the ones customary in a construction project. Users of this document may find more comprehensive guidance for locating subject matter by referring to CSI’s MasterFormat publication.