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F101–2023 Master Maintenance Agreement
F102–2023 Maintenance Agreement for As-Needed Maintenance Work
F103–2023 Maintenance Agreement for Ongoing Maintenance Work
F201–2023 Work Order for As-Needed Maintenance Work
F701–2023 Amendment to a Maintenance Agreement or Work Order Contract
F702–2023 Invoice for Maintenance Work
F703–2023 Request for Certificate of Insurance
F704–2023 Status Report for Maintenance Work
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October 8th, 2024
Facility maintenance is often overlooked, but it’s the backbone of keeping buildings—whether offices, schools, or factories—operating efficiently. Proper maintenance not only extends the life of the building but also ensures safety and productivity for everyone who uses it.
Why Facility Maintenance Matters
- Prevents Costly Repairs: Regular inspections and upkeep prevent small issues from turning into major, expensive problems. For example, routine HVAC maintenance can prevent system breakdowns and avoid emergency repairs that are both costly and inconvenient.
- Improves Safety: Well-maintained facilities help avoid safety hazards such as faulty wiring, slippery floors, or malfunctioning equipment. A proactive approach to safety can prevent accidents and keep employees and visitors safe.
- Boosts Efficiency: When a building’s systems (like heating, cooling, and electrical) are running optimally, it consumes less energy. This not only saves money on utilities but also reduces the facility’s carbon footprint.
- Increases Property Value: Well-maintained buildings retain their value over time. A clean, fully functioning facility makes a positive impression and can even raise the resale or rental value of a property.
- Supports Business Operations: In commercial buildings, maintenance is crucial to ensuring that business operations continue smoothly. Equipment breakdowns, poor air quality, or plumbing issues can disrupt the work environment and affect productivity.
Facility maintenance is more than just routine cleaning and repairs—it’s about protecting your investment, ensuring safety, and keeping everything running efficiently. By staying on top of maintenance, building owners can save money, improve safety, and enhance the overall experience for occupants. Whether you own a small office or manage a large industrial complex, regular maintenance is key to long-term success.
AIA Contract Documents has provided this article for general informational purposes only. The information provided is not legal opinion or legal advice and does not create an attorney-client relationship of any kind. This article is also not intended to provide guidance as to how project parties should interpret their specific contracts or resolve contract disputes, as those decisions will need to be made in consultation with legal counsel, insurance counsel, and other professionals, and based upon a multitude of factors.