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October 8th, 2024

Facility maintenance is often overlooked, but it’s the backbone of keeping buildings—whether offices, schools, or factories—operating efficiently. Proper maintenance not only extends the life of the building but also ensures safety and productivity for everyone who uses it.

Why Facility Maintenance Matters

1. Prevents Costly Repairs: Regular inspections and upkeep prevent small issues from turning into major, expensive problems. For example, routine HVAC maintenance can prevent system breakdowns and avoid emergency repairs that are both costly and inconvenient.
2. Improves Safety: Well-maintained facilities help avoid safety hazards such as faulty wiring, slippery floors, or malfunctioning equipment. A proactive approach to safety can prevent accidents and keep employees and visitors safe.
3. Boosts Efficiency: When a building’s systems (like heating, cooling, and electrical) are running optimally, it consumes less energy. This not only saves money on utilities but also reduces the facility’s carbon footprint.
4. Increases Property Value: Well-maintained buildings retain their value over time. A clean, fully functioning facility makes a positive impression and can even raise the resale or rental value of a property.
5. Supports Business Operations: In commercial buildings, maintenance is crucial to ensuring that business operations continue smoothly. Equipment breakdowns, poor air quality, or plumbing issues can disrupt the work environment and affect productivity.

Facility maintenance is more than just routine cleaning and repairs—it’s about protecting your investment, ensuring safety, and keeping everything running efficiently. By staying on top of maintenance, building owners can save money, improve safety, and enhance the overall experience for occupants. Whether you own a small office or manage a large industrial complex, regular maintenance is key to long-term success.

AIA Contract Documents recently published our Facility Management Family Bundle, which includes fourteen contracts and forms. This bundle includes maintenance contracts in a master agreement or stand-alone format, a consulting contract, and a consulting services scope for a facility condition assessment. This bundle has so much to offer, including a purchase order that can be used for buying equipment, furniture, or other items for your facility. This bundle also includes forms that are customized for use with the facility management documents, including a form amendment, invoice, certificate of insurance request, status reports, early work authorizations, and a request for information. Learn more about the bundle more at https://shop.aiacontracts.com/plans-and-pricing.

AIA Contract Documents has provided this article for general informational purposes only. The information provided is not legal opinion or legal advice and does not create an attorney-client relationship of any kind. This article is also not intended to provide guidance as to how project parties should interpret their specific contracts or resolve contract disputes, as those decisions will need to be made in consultation with legal counsel, insurance counsel, and other professionals, and based upon a multitude of factors.